Administrative Assistant IV (Legal Secretary)
Location: Roanoke, Virginia
Description: City of Roanoke is at present recruited Administrative Assistant IV (Legal Secretary) right now, this career will be designated in Virginia. More details about this career opportunity please give attention to these descriptions. Job Description City of Roanoke, Virginia How to Apply Online Job Title: Administrative Assistant IV (Legal Secretary) Position Number: #0028 Department: City Attorney Division: Salary: $30,640/YRClosing Date: Open until FilledJob Class: Full-time# of Vacancies: 1Re-advertisement: No Selection Method: Open Job Description Handles para-legal, administrative, and secretarial duties. Drafts simple legal instruments and documents such as deeds, easements, releases, closing statements, affidavits, liens, contracts, leases, and uncomplicated ordinances and resolutions for approval by supervising attorney. Maintains office calendars, including court appearances, meetings, etc. High school diploma or general education decree (GED) including or supplemented by legal secretarial courses; Associate degree preferred but not required; three to five years related experience and/or training in legal secretarial work; or equivalent combination of education and experience.
Skill in transcription of lengthy dictation involving legal terminology. Ability to read and interpret documents. Ability to prepare reports and correspondence. Ability to speak effectively.
Proficient in Microsoft Office and Word. ]' Department: City Attorney Division: Position/Title: Administrative Assistant IV (Legal Secretary) Grade: 10 Category: Full-timeFull Description of Job: LEGAL SECRETARY - 014Department: City Attorney Reports To: FLSA Status: ExemptPrepared By: Department of Human ResourcesDate last Reviewed: 2/2009SUMMARY Handles para-legal, administrative, and secretarial duties.ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.Drafts simple legal instruments and documents such as deeds of conveyance, deeds of easement, deeds of subordination, deeds of release and quitclaim, certificates of title, closing statements, affidavits, liens, contracts, leases, and uncomplicated ordinances and resolutions for approval by supervising attorney.Maintains office calendars including court appearances, meetings, etc.Provides relevant information to draft complicated legal instruments, ordinances, resolutions, opinions, etc.Handles liens against real property necessitated by City demolition or removal of noxious weeds - ascertaining ownership of property through research of deed books in Clerk of Courts Office, obtaining correct legal descriptions, and recording liensTakes complicated dictation involving Latin terminology and legal citations and transcribes lengthy matters from noted or dictating equipmentMaintains complex legal filing system and researches files for attorneys and other city departments upon requestSupplements and maintains up-to-date version of codes and looseleaf servicesFinds and obtains legal references, such as court reporters, treatises, legal encyclopedias, periodicals, for attorneyTakes and screens all phone callsAdvises all public and media concerning hearings and trials and other related mattersAdvises public concerning claims procedureSUPERVISORY RESPONSIBILITIES May supervise assigned staff as needed. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.EDUCATION and/or EXPERIENCE High school diploma or general education degree (GED)including or supplemented by legal secretarial courses; Associate degree preferred but not required; three to five years related experience and/or training in legal secretarial work; or equivalent combination of education and experience. Skill in transcription of lengthy dictation involving legal terminology. LANGUAGE SKILLS Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to prepare reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.REASONING ABILITY Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.
The employee is occasionally required to stand and walk. The employee must regularly lift and/or move up to 10 pounds. Specific vision abilities required by this job include ability to adjust focus.WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The noise level in the work environment is usually moderate.This is a job description and not an individualized position description.
A job description defines the general character and scope of duties and responsibilities of all positions in a job classification, but it is not intended to describe and does not necessarily list the essential job functions for a given position in a classification.
- .
If you were eligible to this career, please give us your resume, with salary requirements and a resume to City of Roanoke.
Interested on this career, just click on the Apply button, you will be redirected to the official website
This career will be opened on: Thu, 12 Jul 2012 02:25:37 GMT
Apply Administrative Assistant IV (Legal Secretary) Here