Legal Administrative Assistant Job
Location: Arlington, Virginia
Description: MedStar Health is at present looking to employ Legal Administrative Assistant Job right now, this occupation will be dwelled in Virginia. Detailed specification about this occupation opportunity please give attention to these descriptions. Legal Administrative Assistant
Arlington, VA
This instrumental position provides administrative, secretarial and general clerical support to attorneys in the Legal Department's Arlington Office.
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This person will answer incoming calls and inquiries made to the Legal Office and promptly and accurately relays information to appropriate attorney or staff.
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Communicates requests to and coordinates responses from corporate officers and assistants in connection with business transactions and regulatory filings.
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Contributes to the achievement of established departments goals and objectives and adheres to department policy and procedures, quality standards, and safety standards. Complies with governmental and accreditation regulations as directed.
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Maintains an accurate and well-organized filing system, including electronic files, to ensure timely retrieval of information.
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Opens and routes incoming mail, distributes correspondence and other material to department staff,. Ensures that outgoing mail is accurately addressed and sent in a timely manner.
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Orders supplies and maintains inventory in accordance with office needs. Acts as liaison with I.S. for computer maintenance.
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Performs basic document review as required, tracks legal matters and maintains appropriate databases.
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Prepares and processes check requests on various matters in a timely manner and obtains the proper approval, maintains records and forwards to the Central Billing Office (CBO) for payment.
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Assist in the preparation of contracts, leases agreements, correspondence, forms and other documents as directed; proofreads all materials to ensure accuracy and completeness. Initiates other documents and correspondence as appropriate.
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Reports attendance and leave for self and department staff to the timekeeper. Maintains or assists in the maintenance of the department's weekly calendar.
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Maintains calendar(s) for attorneys. Schedules conference calls, meeting and training/educational sessions. When appropriate, arranges for refreshments and meeting facilities. Prepares meeting materials as directed.
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Assists in the Department's outside counsel management responsibilities including but not limited to helping ensure law firms' timely submission of monthly invoices, internal tracking of legal fees, updating and maintaining various outside counsel spreadsheets, ensuring timely processing of outside counsel invoices for payment, and other related duties as required.
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Assists in the department's updating, maintenance and tracking of litigation reports including but not limited to adding new matters and transferring closed matters to the appropriate reports as well as updating status on monthly reports.
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Performs other duties as assigned.
Requirements include:
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Associates degree or equivalent formal business, secretarial or related training.
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At least three years of progressively responsible related experience with budget and vendor invoice management and related data management preferred.
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Advanced knowledge of MicroSoft Word, Excel, PowerPoint and other relevant software applications; spreadsheet development, updating and maintenance. Strong familiarity with Access a plus.
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Attention to detail, strong customer service skills, excellent organizational and multi-tasking skills required.
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Ability to work well in a busy and highly professional office environment and to be proactive to address office matters within or otherwise related to the Legal Assistant position and its related duties.
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Facility Location: Arlington Plaza
Nearest Major Market: Arlington Virginia
Nearest Secondary Market: Washington DC
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If you were eligible to this occupation, please give us your resume, with salary requirements and a resume to MedStar Health.
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This occupation will be started on: Mon, 09 Jul 2012 12:31:28 GMT
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