Chesapeake Bay Management, Inc. is in need of Portfolio Manager on Thu, 19 Jul 2012 05:52:08 GMT. Portfolio Manager needed for Association Management Company in Southeastern Virginia. Ideal candidate will have one to three years of experience and a professional designation of AMS or CMCA. Please send resume with salary requirements. Job Requirements •1. AREAS OF RESPONSIBILITY: Responsible for the day-to-day operations of the associations to which the manager is assigned. •2. KNOWLEDGE OF...
Portfolio Manager
Location: Newport News, Virginia
Description: Chesapeake Bay Management, Inc. is in need of Portfolio Manager right now, this position will be assigned in Virginia. For complete informations about this position opportunity please give attention to these descriptions. needed for Association Management Company in Southeastern Virginia. Ideal candidate will have one to three years of experience and a professional designation of AMS or CMCA. Please send resume with salary requirements.
Job Requirements
- 1. AREAS OF RESPONSIBILITY:
Responsible for the day-to-day operations of the associations to which the manager is assigned. - 2. KNOWLEDGE OF PROPERTIES:
(a) Maintains a working knowledge of the associations' responsibilities including: common areas, neighborhood common areas, property lines, and landscaping easements. (b) Reviews plats and plans as required to obtain knowledge of property lines, easements, common areas, and neighborhood common areas. (c) Works with city and county offices, the association's legal counsel, engineers and architects to obtain information regarding the associations' areas of responsibility. (d) Reviews the associations' governing documents to determine associations' areas of responsibility. (e) Retains knowledge of agreements regarding property maintenance as pertains to the city/county (i.e., street lighting agreement, private streets and infrastructure, public streets, etc.). - 3. KNOWLEDGE OF GOVERNING DOCUMENTS
(a) Retains a working knowledge of the associations' governing documents including the Declaration, Articles of Incorporation, Bylaws, Architectural Guidelines, Rules, Board Minutes and Resolutions. (b) Advises the Board of Directors on applicable policies and guidelines from the governing documents on matters being considered or discussed. (c) Follows requirements of the governing documents in day-to-day operations. (a) Indirect supervision of bookkeeping and administrative staff. (b) Advises Regional Manager and/or Company President of any discrepancies in work flow and work product of fellow staff members. (a) Based on prior years' experience, and on a zero-based budget concept, prepares a draft budget for the associations for the upcoming year for the associations' budget committees and/or Board of Directors. (b) Draft budgets include projected income and projected expenses. Determines anticipated and/or required assessment income, and income from other sources (i.e., late fees, capitalization fees, administrative fees, interest income, etc.) Determines anticipated personnel expenses (if applicable), miscellaneous expenses, capital expenditures, administrative expenses, contract expenses, maintenance expenses, reserve requirements, and other expenses. (c) Following acceptance by the budget committee, works with the associations' Treasurer to submit a final recommended budget to the Board of Directors. (d) Following acceptance by the Board of Directors, prepares budget packages for release to the association owners. Also prepares presentation aids for use by the association's President and Treasurer in presenting the budget to the neighborhood (if applicable). (e) Ensures the association's timelines are met in accordance with the associations' governing documents. (f) Reviews and approves purchases and approves payment of invoices. Insures proper record keeping and budget category allocation. Monitors budget line items to ensure the budget constraints are observed whenever possible.
(a) Oversight of the associations' bookkeeping operations to ensure timely and accurate submission of financial statements to the Board of Directors. (b) Reviewing the draft financial statements and making suggested adjusting journal entries as required. (c) Reviewing the associations' collection activities and working with the bookkeeper and the associations' collection attorney to ensure the accounts are collected in a timely fashion. (d) Making recommendations to the Board of Directors of accounts to be written off as bad debts (i.e., foreclosures, bankruptcies, etc.) (e) Tracking expenses and income to ensure the associations' cash position remains strong. - 7. BID SPECIFICATIONS AND CONTRACTS
(a) Prepares specifications for jobs to be performed by an outside contractor. (b) Obtains three proposals on jobs that are to be performed by an outside contractor that are anticipated to exceed $5,000.00 in cost. (c) Evaluates proposals and makes recommendations to the Board of Directors for the selection of a contractor. (d) Oversees contract work being performed to ensure satisfactory completion in accordance with the terms of the contract. (e) Releases payment to the contractors upon satisfactory completion of the work in accordance with the terms of the contract. (a) Performs routine inspections of the homes, Common Areas, Neighborhood Common Areas, and Landscaping Easements in accordance with the written requirements of the management agreement to ensure the standards set forth in the governing documents are being observed. (b) Position follows the enforcement procedures outlined in the governing documents/Virginia association management laws as they pertain to: n Notification to the homeowner regarding an alleged violation n Reinspection following notification n Notice of and conduct of formal hearing n Written notice to the owner of the board's decision n Enforcement and levying of fines if directed by the Board of Directors (c) Follow up inspections are performed during the complaint resolution process to obtain the status of the violation. (d) Brings items requiring attention in the Common Areas, Neighborhood Common Areas, and Landscaping Easements to the attention of the responsible contractor to ensure the items are maintained in a manner suitable to a first-quality development. (a) Attendance at the following meetings are required:
n Board of Directors meetings (as specified in the contract) n Formal Hearings, as scheduled n Annual Meeting of the Association
(b) Attendance at the following meetings are optional:
n Special Interest Meetings as requested by the Board n Architectural Review Board meetings n Covenants & Restrictions Committee Meetings to review and revise the association's Rules n Architectural Review Board meetings to review and revise the association's Architectural Guidelines n Committee meetings (a) Makes recommendations to the Board of Directors and/or Company President of necessary equipment purchases or replacements. (b) Maintains, or causes to be maintained, an inventory of the association's equipment. (c) Makes recommendations to the Board of Directors on safekeeping of the association's equipment. Oversees the keeping of the association's books and records, including, but not limited to: n Minutes n Resolutions n Administrative Files n Lot Files n Financial records n Audit Reports n Income Tax Returns n Contracts and Leases n Equipment Files n Legal Documents n Insurance Policies Ensures that the records are being kept in accordance with the Association's approved records retention policy. (a) The position is required to carry a cell phone provided by the company for the purpose of being reached 24 hours per day, 365 days per year in the event of an emergency. (b) The position will be dedicated on-call on a rotating basis for one-week periods. (c) Emergencies typically involve backups in sewer lines, irrigation head damage, water main leaks, etc. The position calls upon the appropriate person to respond to the emergency and refers to the list of preferred vendors for each association, and will review the information provided regarding financial responsibility for repairs. The position will notify an owner of financial responsibility prior to calling for assistance if the financial responsibility may ultimately reside with the owner. Follows up to ensure the work is performed in a satisfactory manner. (d) The position will make arrangements for another staff member to perform the on-call duties in the event of their absence due to extended illness, vacation or other period of absence from the office. (e) Provides a written report to the Regional Manager/President within two business days of being on-call of any issues that were handled during the on-call period to include the date/time, association name, homeowner name and address, complaint received, and resolution. Other duties as assigned. 1.
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This position starts available on: Thu, 19 Jul 2012 05:52:08 GMT
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