Administration Manager job at IKEA in Woodbridge

IKEA is currently interviewing Administration Manager on Fri, 14 Feb 2014 17:27:58 GMT. with “4 Eyes Principle” and separation of duties Maintain a current Power of Attorney and an authorization list that details IKEA co-workers who are authorized...

Administration Manager

Location: Woodbridge Virginia

Description: IKEA is currently interviewing Administration Manager right now, this job will be placed in Virginia. For detail informations about this job opportunity please read the description below. To secure the implementation, sustainability and successful application of the standard Administrative Rules & Guidelines from Administration Support-Retail (ASR) while contributing to the development of the administrative routines, working methods and staff planning process to secure business transactions with smart solutions, that contribute to a quick, lean and simple operation while striving to secure IKEA as the best home furnishings company in the local market.

YOUR ASSIGNMENT

Your main tasks will include:Administration Responsibilities:
Manage the staff a! nd activities of the Administration department, including recr! uitment, coaching, mentoring, training, scheduling and performance management

Responsible for the facilitation, education, implementation, and review across all departments in administrative routines and working methods

Establish strong partnerships with matrix organizations to achieve the location’s business goals

Establish, implement, review and update plans to secure ongoing development of competence and succession within your function and location

Attract, develop, and inspire Co-workers through the Human Resources Idea

Work in partnership with the Human Resources Manager, Store Manager, and Operations Manager regarding sensitive issues, including but not limited to information security, lawsuits, wage and hour legislation, payroll processes and staff planning

Partner with Store Management Team to help analyze, create, or influence change if necessary; focus on making routines simple and translating the business ef! fects into simple language

Partner with managers to influence and support overall positive working environment to include actions to secure operational efficiency and a positive shopping experience for visitors

Ensure and support the departments in the implementation of new solutions, IT tools and their related working methods, or changes to existing ones by acting as the quality assurance representative within the store

Ensure that the Administration Team maintains a safe, clean and orderly store in “shape as new” and compliant with internal standards and external regulations

Monitor the performance of all departments and their way of working with administrative routines utilizing available tools (Commercial Review, IMonitor, and the ASR)

Assist departments to establish, implement and sustain routines to ensure Administrative Rules & Guidelines are achieved

Ensure all departments implement and adhere to new working ! methods/routines or changes to existing methods/routines in a way that ! reflects the IKEA Business Idea and our values

Responsible to ensure all written manuals and working routines are kept current and all updates are communicated

Coach departments either by way of discussion or education and assist in establishing any redefined routines

Ensure routines are fully implemented and reviewed on a regular basis according to prescribed frequency of audits

Responsible to ensure all areas of the store are in compliance with “4 Eyes Principle” and separation of duties

Maintain a current Power of Attorney and an authorization list that details IKEA co-workers who are authorized to engage in business transactions

Perform store leadership actions/activities, such as Duty Manager shifts, open and close functions, and team meetings as required

Staff Planning Responsibilities:
Responsible for the staff planning system through the forecasting of business metrics, labor requirements,! configuration and follow up to actual usage.

Responsible, in conjunction with other key partners (Operations Manager, HR Manager), to develop the store staff planning strategy with regards to improved staff planning. Develop with Operations Manager, the hours targets and staff costs in the budget and scenario plans, contribute to development of the store letter and yearly KPI commitments.

Responsible in conjunction with key partners to ensure all recruiting decisions reflect the business need in terms of hours commitment and availability in accordance with the staff planning strategy.

Responsible for labor configuration and analysis to achieve best solution to deliver practical scheduling solutions that meet the business needs.

Responsible for providing schedules for all departments a minimum of 3 weeks in advance; schedules must comply with respective employment laws and standards.

Responsible for ensuring schedules and actual ! hours used both fit within the agreed financial framework and to follow! agreed escalation process when not.

Responsible for meeting with all department managers on a frequent basis to secure the delivery of quality schedules that are on budget; providing specialist support and expertise.

Responsible for challenging management teams; steering, function and department, when financial framework may be jeopardized or best practices not utilized fully.

YOUR PROFILE

Your knowledge, skills and experience include:Knowledge/Experience:
2-3 years IKEA management experience including training programs or 3-5 years high volume, big box, multi-unit retail financial, operations, or administration management experience

Proven leadership abilities

Knowledge and understanding of Federal, State, and Local legislation regarding safety and risk management and wage and hour pay practices

Knowledge and understanding of the total business process including all retail applications used a! nd how they interact

Previous experience in working with external service providers, networking and negotiation skills

Proven experience in detecting efficiency opportunities and applying solutions to decrease costs without compromising IKEA values, Commercial Review standards, while maintaining compliance with all Federal, State, and Local legislation

Capabilities/Motivation:
Strong desire to ensure a safe, profitable, and efficient environment for co-workers and visitors

Strong interpersonal, communications, analytical, problem-solving, and organizational skills utilizing a highly developed service focus and the IKEA culture and values

Strong decision-making skills resulting in the ability to influence and take action

A proactive approach and commitment to successfully meeting or exceeding defined deadlines

Excellent verbal and written communication skills

Additional Information
Work! Location : Fast-paced, deadline driven, high volume retail store Physical/Mental Demands (Essential Functions): Ability to access and observe all areas of the property. Ability to handle multiple and changing priorities/deadlines and moderate stress. Ability to use the PC for extended periods during the shift. Ability to communicate with customers and co-workers and manage conflict.
Physical/Mental Demands (Non Essential Functions): Bending, stretching, reaching, lifting(up to 50 lbs (25 kg)) with ability to move products with and without motorized equipment

GROWING TOGETHER
IKEA offers an exciting and empowering work environment in a global marketplace. And as the world’s leader at life at home, you have exceptional opportunities to grow and develop together with us.
Additional Information : The ideal candidate has open availability. This position will require evenings and weekends. Job ID 179473BR Removal Date 02/23/2014
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If you were eligible to this job, please email us yo! ur resume, with salary requirements and a resume to IKEA.

If you interested on this job just click on the Apply button, you will be redirected to the official website

This job starts available on: Fri, 14 Feb 2014 17:27:58 GMT



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